ACS Tuition Exchange PolicyCONTENTS
(REPLACING THE POLICY STATEMENT OF JANUARY
1. Eligibility. Each campus determines the eligibility of children of its employees to participate in the ACS Tuition Exchange. This eligibility is certified to the prospective receiving college(s). Eligibility is limited to children of employees, excluding students who already have baccalaureate degrees. One grant is available per student even if both parents are employees. Current ACS students are eligible to apply. Transfer students are also eligible to apply. Students may not transfer twice within the ACS and receive the tuition exchange benefit. Once admitted to the exchange program a student eligible to continue will remain on the exchange for the lesser of: four years or the equivalent or until the degree requirements for the BA or BS degree are met. If a student in the exchange program loses eligibility, the student and the sending institution will be notified as soon as possible.
2. Admission. Each ACS college retains full autonomy over decisions about admission and retention of its students, including those who may be eligible for participation in the ACS Tuition Exchange. Each participating institution has the right to establish the number of net imports it will receive, the overall number of imports it will accept, and the number of students it will export. An institution that chooses to limit its number of imports has the right to select among potentially admissible candidates in order to meet its own institutional goals (e.g., quality and diversity).
Eligible individuals who are interested in attending an ACS college under the terms of the Tuition Exchange must apply for admission in the normal way, observing all deadlines. The application must include a Tuition Exchange form completed by the appropriate official of the sending college and certifying the eligibility of the applicant for the exchange.
The receiving college will notify the applicant as to the admission decision by December 15 for early admission and by April 1 for regular admission. As soon as possible after that notification, Tuition Exchange applicants will be told whether they have been accepted for tuition exchange, refused exchange, or placed on a wait list for exchange. Applicants with financial need are urged to apply for financial aid.
3. Charges included in the ACS Tuition Exchange. Each college will determine which fees and charges are included in the remission of tuition, and which must be paid separately by the student. In general, tuition means all tuition and fees charged by the college with the exception of room, board and special fees not charged to all students. Each college will establish its own limits on the number of courses or credits which may be included in tuition exchange in any term. Participating students may be required to pay additional charges for courses or credits which exceed these limits.
4. Financial Aid. Each participating student must apply for all state and/or Federal non-need-based tuition specific financial aid for which he or she may be eligible. The amount of tuition remitted under the exchange program will normally be the total due less all tuition specific awards. Federal or private grants received by the applicant may be used for room, board, and book expenses at the discretion of the importing institution. Participants whose demonstrated need exceeds the remitted tuition should discuss the possibility of additional financial aid with the financial aid director of the college they wish to attend. Benefits under the ACS Tuition Exchange program will be treated as an outside scholarship when determining eligibility for additional financial aid.
5. Off-Campus Study.Tuition Exchange May Not Include Tuition for Off-Campus Study Programs, sponsored either by ACS or individually by the college the student is attending. Participating students should check with appropriate officials at the college they are attending to determine which fees and which off-campus programs may be covered by tuition remission.
6. Limitations. Participants in the ACS Tuition Exchange must be full time degree candidates. Only charges for the regular academic year of the college attended are included in the remission of tuition. Tuition remission is available for only a total of four years of study or until the requirements for the BA or BS are met, whichever is less. Attendance for less than one year constitutes one year of the four years available. The institutions the students are attending will determine their eligibility to continue.
7. Withdrawals or Loss of Eligibility. Students who withdraw from or who are not readmitted to the college they are attending under the terms of this program, cannot be assured that they will be included in the exchange should they resume their studies later. If a participating student withdraws after paying the tuition exchange program fee, no refunds are made.
8. Financial Arrangements
9. Review of the Program. The Council of Deans and the Presidents will review the program annually.
The Associated Colleges of the South (ACS) has established a Tuition Exchange Program. Fifteen ACS colleges participate (see below). Students eligible for tuition exchange, because of parental employment at one of the participating colleges, may receive tuition remission at one of the other colleges in the exchange.
Eligibility for the exchange is determined by the college at which the student's parent is employed.
Admission to the college the student wishes to attend will be determined through the regular admissions process established by that college, without regard to the applicant's potential eligibility for tuition exchange. The student should file an application for admission in the usual way, and pay all required fees and deposits for the college he or she wishes to attend.
A certification form for this program must be completed by the college at which the parent is employed each year. Copies of the form are forwarded to the ACS and the attending college.
A $1,500 Tuition Exchange Program Fee must be paid by the student each year. The tuition exchange program fee will be billed by ACS. Payment is due July 15. There are no refunds of this fee.
The Charges Included in the remission of tuition are determined by the college the student is attending. In general, tuition is defined to include all tuition and fees charged by the college with the exception of room, board, and special fees not charged to all students.
Each participating Student must Apply for all State and/or Federal Financial Aid for which he or she may be eligible. The amount of tuition remitted under the exchange program will be the total due less all state, federal or private grants received by the applicant. Participants whose demonstrated need exceeds the remitted tuition should discuss the possibility of additional financial aid with the financial aid director of the college they wish to attend. Benefits under the ACS Tuition Exchange program will be treated as an outside scholarship when determining eligibility for additional financial aid.
Tuition Exchange May Not Include Tuition for Off-Campus Study Programs, sponsored either by ACS or individually by the college the student is attending. Participating students should check with appropriate officials at the college they are attending to determine which fees and which off-campus programs may be covered by tuition remission.
Participating students must be Full Time Degree Candidates. Only charges for the Regular Academic Year at the college attended are included. Tuition Exchange is available for Only Four Years of study or until the requirements for the B.A. or B.S. are met, whichever is less. Enrollment for less than one academic year constitutes one year of the four years. Participating students must make Satisfactory Academic Progress, as determined by the college they are attending, in order to retain eligibility for tuition remission.
If the student is accepted for admission, but denied for the tuition exchange program, the coordinator will notify the student accordingly and indicate to the student that he or she will need to apply for student aid through the receiving institution if assistance is desired.
Questions about the operation of the exchange should be directed to the Academic Dean or the ACS Tuition Exchange Officer at the college where the student's parent is employed.
Participating ACS Institutions: Birmingham-Southem College, Centenary College, Centre College, Furman University, Hendrix College, Millsaps College, Morehouse College, Rhodes College, Rollins College, Southwestern University, Spelman College, Trinity University, University of Richmond, University of the South, Washington and Lee University.
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